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The cost of scattered documentation
Export documentation often ends up split across email chains, file servers, outdated spreadsheets, and physical storage. You know it's there, somewhere. But knowing isn't the same as proving.
For logistics providers, the stakes are even higher. You're acting on behalf of other businesses. If a declaration is missing or delayed, it's not just your margins at risk. It's your reputation, too.
And if HMRC raises a query, the clock starts ticking. Can you pull the correct declaration for that shipment to Germany from 18 months ago, filed under a former client's name? You're playing a dangerous game if you're still relying on ad-hoc systems or someone's memory.
Why control is now a competitive advantage
You already know that speed matters. But so does traceability. Your clients want reassurance that every shipment has a digital paper trail. Your finance team wants fewer VAT-related headaches. And your operations team wants to get off the phone with customs faster.
That all depends on how you manage your export documents.
Control means:
- Knowing every document is stored in the same place
- Being able to search by customer, reference number, or destination
- Instantly seeing the status of any shipment, complete with documentation
- Never worrying about who's off sick when HMRC wants to see the paperwork
It's the new baseline instead of a nice-to-have.
Save time and money with a smarter approach
Most 3PLs either:
- Pay a freight forwarder or customs agent to handle export docs
- Have internal staff spending hours creating and chasing paperwork
- Both options are more expensive than they need to be.
Exportdocuments.co.uk charges a flat £29.50 per export document. No hidden extras. No ongoing subscription fees and no dependence on third parties.
That's often cheaper than the hourly rate of a junior admin, let alone a freight forwarder.
The new standard: centralised, searchable, simple
Exportdocuments.co.uk lets you store all your export paperwork in one place. More importantly, it makes it easy to get your hands on what you need when you need it.
Every document is:
- Linked to the right shipment
- Indexed and searchable by key fields
- Accessible across your team with the right permissions
- Available for download or sharing instantly
No more scrambling through email folders. No more re-requesting documents from partners. No more "We think it was sent…"
It's about your clients' businesses, too
Your clients care about speed, reliability, and compliance. When you can respond to their queries in minutes, not hours, you build trust.
Better still, you reduce your team's admin load while giving your clients peace of mind. That's a strong selling point when you're competing on service, not just price.
Many 3PLs using Exportdocuments.co.uk
have seen significant time savings and fewer errors simply by centralising documentation. It's one of those small changes with a big ripple effect across operations.
Try it with your next export
If you're still relying on local folders, emails, or shared drives, this is the moment to test a smarter way.
Use Exportdocuments.co.uk for your next export. Store everything in one place. Reduce admin, boost visibility, and cut costs at the same time.
Control isn't just reassuring. It's profitable.